Race Permit Process

Race Permit Process
When to Apply +
Application Process +
Fees +
Application +
Insurance +
Additional Permitting +

WHEN TO APPLY

If the event meets any ONE of the following complete the Event Application. (Not an exhaustive list.)
• When 2 or more schools, clubs or teams participate in the competition
• The public is invited or encouraged to attend (includes access provided by pre-registration/registration, ticket sales, etc.)
• Expected attendance of at least 250 persons at any one time
• Anticipate 2 or more vendors will be onsite
• Anticipated road crossings or road closures (walks, races, pedestrian crossings)
• Access needed to multiple areas of the park/facility
• Significant park/facility or community impact
• Intent to use a park/facility for something other than its intended purpose

Examples: Walks, Fun Runs, 5K’s, Races, Cross Country Meets, etc.

APPLICATION PROCESS

The process starts when the event application and a draft of the supporting documents has been submitted (additional documents may be required).
• Completed Applications and the supporting documentation can be sent to events@morrisparks.net.
• Event Applications are accepted starting on November 1st for the following year.
RECOMMENDED DUE DATE: DECEMBER 1st
• Regular requests for picnics, athletic fields, etc. will be processed starting on January 1st. Reservations will limit park and facility availability for events.

The completed application and documents will be reviewed.
• Event Applications are due at least 90 days prior to the event.
• NEW events must be reviewed by a Director, the Executive Director and/or the Commission which may take up to 60 days.

Upon approval MCPC staff will provide assistance to the event organizer to ensure the event meets all requirements prior to receiving permit.

An invoice will be generated to confirm the times, dates, location and payment.

FEES

Fees are assessed based on the needs of the event.

The fese will include:
• Refundable Deposit/s
• Reservation Fee/s
• Event Fee
• Additional Fees – may include Portable Restrooms, Maintenance Worker/s, Police Officer/s, Alcohol Permit, Vendor Permits, etc.

APPLICATION

(LINK TO EVENT APPLICATION)

INSURANCE

Reference this insurance information packet for events (LINK TO EVENT INSURANCE PACKET) or visit the Insurance Requirements page (LINK TO INSURANCE PAGE) for a brief overview of the general MCPC requirements.

ADDITIONAL PERMITTING

• ALCOHOL PERMIT (LINK TO ALCOHOL PERMIT PROCESS PAGE)
• VENDOR/EXHIBITOR PERMIT (LINK TO VENDOR/EXHIBITOR PERMIT PROCESS PAGE)
• FOOD/BEVERAGE VENDOR PERMIT (LINK TO THE FOOD/BEVERAGE VENDOR PERMIT PROCESS PAGE)
• TENTS AND/OR COOKING PERMITS (LINK TO TENT / COOKING REQUIREMENTS PAGE)
• HEALTH DEPARTMENT PERMITS (LINK TO HEALTH DEPARTMENT REQUIREMENTS PAGE)